Frequently Asked Questions
Here you can find answers to your questions about our facilities, decorations, additional services, fees, insurance, and other policies. Please call us if you do not see an answer to your question.
Location
Q: How far in advance do I need to book my wedding date?
A: As soon as you have a specific date in mind. Our dates book up quickly.
Q: Do you have a location fee?
A: Yes, $3500 on Saturday evenings;
$2500 on Sunday evenings,
$1500 on Saturday and Sunday mornings - 9am to 3pm.
We have receptions April through October.
Please ask about last minute specials.
Q: What if it rains?
A: Our rental company is the best. We can order canopies,
if it looks like it may rain and cancel them up to a week prior to the event.
Rancho de las Palmas is very easy to tent.
Facilities
Q: How many people can I fit in the pavilion if I want the dancing in the center?
A: The Pavilion can hold 232 guests.
Q: Are the twinkle lights, in the pavilion included?
A: Yes, the twinkle lights are kept up all year long.
Q: What size tables do you provide?
A: We provide 70-inch tables for outside service.
Please contact Laura for more information. No outside vendors are allowed to decorate the inside of the pavilion center.
Q: How many guests can your tables accommodate?
A: Our 70-inch round tables seat up to 12 guests.
Our smaller cocktail tables seat 6 guests.
Q: Do I have to use your chairs?
A: Our chairs are the most popular garden chairs used for weddings.
They are very comfortable. No, you do not have to use our chairs; you may rent different chairs for an additional fee.
Q: Do you use the same set of chairs for the ceremony and the reception?
A: No, there will be two sets of chairs provided for your convenience.
Q: Can I rent chair covers?
A: Yes, we provide white or ivory chair covers with a colored sash,
at an additional charge.
Q: What linen colors do I have to choose from?
A: You may choose from either white or ivory floor length linen.
We have an assortment of napkin colors to choose from.
There is a color chart in our office. We also offer a beautiful organza or satin overlay, at an additional charge.
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Q: Are heaters included?
A: No, heaters may be provided at an additional charge.
Q: What if it rains?
A: If it rains, we would seat your guests at the tables
under the pavilion and have your ceremony inside.
Q: Where will the bar be located?
A: The bar is set-up on the upper level facing the lake and shooting fountains.
In the winter months, the bar is set-up on the inside of the pavilion.
Q: Where will the buffet be set-up?
A: The buffet can be set-up in our buffet room, which is the covered area
connected to the pavilion. In the summer months, there are quite a few places outside that the buffet can be set-up.
Q: Is the dance floor included?
A: No, the dance floor is a rental item. Please contact Laura for more information.
Q: Is the fabric on the ceiling in the pavilion included?
A: No, this is called Cinderella's Ball, it is an extra charge item. No outside vendors are allowed to decorate the inside of the pavilion.
Reception
Q: Can I use my own catering?
A: No, we use DJ's California Catering; it is the best in Ventura County.
Food tasting is available for an additional fee.
Q: What would the catering staff wear at my event?
A: Our staff dresses extremely professional, black pants,
white tuxedo style dress shirt and black tie.
Q: How do I know when to tell Club Rancho De Las Palmas what my final count is, what menu I would like, what linens I prefer and how many tables that I will need?
A: You will receive a detailed packet of information approximately 6 weeks prior to your event. This packet will include an informative letter, a reception checklist and a table chart. You will not have to worry about that until then. If you would like one earlier than 6 weeks, please contact us.
Q: Is there a cake-cutting fee?
A: No, our staff will cut and plate your cake, at no additional charge.
Q: Can I have candles at my wedding?
A: Yes, as long as the candles do not have open flames.
They have to be enclosed with a hurricane lamp.
Q: What if I have children in attendance at my wedding?
A: Rancho De Las Palmas will provide babysitters, for a reasonable fee.
Q: Can I have birdseed, rice or confetti at my wedding?
A: No, we allow rose petals and bubbles.
Q: When do I schedule my rehearsal?
A: Please contact Laura as soon as you know the date and time you would like. Our rehearsals usually take place on Thursday and Friday evenings or Saturday mornings. There is no charge for your rehearsal.
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Insurance
Q: Do I need additional insurance for my event?
A: Yes. Our insurance covers general liability for the property (e.g., someone trips and falls on the grounds). But it does not cover if, for example, a guest gets drunk at your party, gets in their car, and causes an accident. Additional insurance protects you and us.
Q: What if I can’t get insured?
A: We highly recommend wedding insurance from RV Nuccio, Fireman’s Fund Insurance at 800-ENGAGED. Insurance from WedSafe is not acceptable.
Q: What if you don’t receive the proof of insurance?
A: If we do not receive your proof of insurance, your event cannot take place. No special circumstances are acceptable.
Q: What about the other vendors I hire? Do they need insurance?
A: Yes. Anyone you hire that will be entering our property on the day of your event must have a certificate of liability insurance on file at the location. If they do not have insurance, they will not be allowed to work on the property on your date.
