FAQs

Frequently Asked Questions

Planning your event is a rewarding, yet challenging exercise. Our dedicated staff is here to help and relieve you of some of those tasks. Below are some frequently asked questions about our venue. If you still have questions, don’t hesitate to reach out.

Booking and Payment

During what months do you host events?

We are open year round!

 

How many guests can we host at our event? Are there guest minimums?

Our guest maximum is 232, although we recommend no more than 150 in the winter months due to the possibility of rain.

 

How far in advance should we book? How do we reserve our date?

We recommend booking as soon as you have a specific date in mind. Our dates book up quickly! Your date will be reserved as soon as your deposit is received.

 

How far out from the event will we need to provide our final count and catering preferences?

Approximately 6 weeks prior to your event, you will receive a detailed packet of information. This packet will include an informative letter, a reception checklist, and a table chart to be filled out with the specific details for your wedding. If you would like one earlier, please contact us.

 

What forms of payment do you accept?

We accept cash, check, or credit card with a 2.9% bank fee.

 

What is the cancellation policy?

All deposits are non-refundable. Clients may cancel this transaction at any time before the third business day after the signing date of contract.

 

Will Rancho de las Palmas fit into my budget?

Including the site and catering, our weddings run from minimum of $14,500 on a Friday or Sunday (75-person guest count, buffet meal) to a minimum of $20,000 on a Saturday (125-person guest count, buffet meal).

Services

Can we have our ceremony at Rancho? Is there an additional charge?

Yes, Rancho de las Palmas offers two popular on-site locations for hosting a lovely outdoor ceremony. There will be an additional fee of $350.00 which provides ½ hour of extra event time and set-up of white wedding chairs for the guests.

 

Will we be able to have a rehearsal on-site? Is there an additional charge?

Yes, wedding rehearsals may be held in the week leading up to the event at no additional cost.

 

Will there be on-site restrooms available during the event?

Yes, Rancho offers men’s, women’s, and gender-neutral restrooms for up to our maximum capacity of guests.

 

Is there a bridal room? Groomsmen’s changing area?

Yes, Rancho offers a spacious, air-conditioned bridal room as well as Groomsmen’s Island, located at the center of the lagoon.

 

Does the venue offer enough parking for all of my guests?

Yes, Rancho offers free parking for all guests.

 

Is the facility accessible for individuals with disabilities?

Yes, Rancho is fully accessible. Please reach out if any of your guests have unique needs, and we will do our best to help accommodate them.

 

Do you offer childcare services?

Rancho offers a fully fenced playground complete with a tree house, slide, and swing set, so kids can join in on the fun! For events with over 6 children, we require childcare which we can provide at an additional fee.

 

Do you offer overnight accommodations?

Yes, we have a luxurious five-bedroom, four-bathroom house next door to the venue available to rent for all wedding parties. Inquire for more details.

Usage Details

Will we be the only event on site that day?

Yes, you and your guests will have Rancho all to yourselves for the day!

 

How early can we arrive? How late can we party until?

The wedding party may arrive any time after 8am. Music needs to be off by 11pm (so our neighbors can get some sleep!)

 

Can I bring my own decor? Lighting?

You are welcome to bring your own lighting, but Rancho De Las Palmas has beautiful lighting all over the property–so most guests never find the need to. You may also bring your own decor, but we recommend checking out our pay-it-forward room, chock full of versatile, vintage decor and other accessories, before spending on any additional decorations!

 

Can we use candles, confetti, sparklers, or fireworks during our event?

Fireworks are not allowed, but we do allow sparkler exits at our events with supervision–please just give us a heads-up! Candles may be used as long as there is no open flame. No confetti or fake petals are allowed (for the sake of the clean-up crew).

 

Is live music allowed?

Yes, we believe live music is a great way to add a personal touch to any event! We simply ask that the performing musicians are licensed and insured.

 

Are animals allowed to attend our event?

As long as they are well-behaved and kept on a leash, animals are welcome to join in on the celebration.

Vendors

Do you offer any vendor packages?

We are currently working on an all-inclusive wedding package. Inquire for details.

 

Do you provide a coordinator? Can I bring my own?

Rancho is able to provide an experienced event coordinator who is also very familiar with the venue to make your special day as seamless as possible. Please inquire for details. You are welcome to bring your own coordinator–we simply ask that they are licensed and insured.

 

Can we do a food tasting before we finalize our menu selection?

Yes! Once your event is booked, we will put you in contact with our exclusive caterer. You will be provided with a personal food tasting to help you select the perfect menu for your special occasion.

 

Are you licensed to provide alcohol service?

Our exclusive partner, DJ’s catering, is fully licensed to serve alcohol.

 

Do our vendors need to be insured?

All vendors must be licensed and provide Rancho de las Palmas with a certificate of insurance, and the venue must be listed as an additional insured. The exact requirements will be provided upon booking your event.

Safety Precautions

Do we need to have insurance?

We require all Rancho de las Palmas events to be insured. To do so, clients must provide a certificate of insurance for 1 million naming RDLP as an additional insured.

 

Do we need to have on-site security?

For the safety of you and your guests, we require all events to have on-site security. We have staff members we trust to protect our clients and provide this service at an additional fee.

Emergency Support

What happens if it rains?

Rancho De Las Palmas is primarily an outdoor venue. In the event of inclement weather, you will have the first option to reschedule your event for the earliest possible date. You also have the option to rent a tent to be placed in our open ceremony area, which we will provide and set up for an additional fee. Rancho De Las Palmas assumes no responsibility for rescheduling fees or losses to vendors.

 

What if it gets too hot or cold during our event?

We have on-site heaters and fans if you or your guests would like them. You may reach out at any time during the event, and we will provide these at no additional cost.

When can I visit?

Contact us today to set up a tour!

Email: ranchodelaspalmas@gmail.com

Phone: 805-529-6699 call or text

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